Construction work orders from field capture to billing
Work Orders · Field to Billing
Write it once. Bill it before you leave the site.
Custom work order templates with AI-drafted scope, live side-by-side preview as you type, and one-tap Send to billing from the field. Notes, photos, materials, and labor roll into a professional PDF — and up into your weekly jobsite report automatically.
AI Draft
Scope in seconds
Side-by-side
Form + live PDF
Materials
Barcode or manual
Labor
Auto-pulled from clock
One tap
Send to billing
Weekly
Jobsite rollup
New Work Order · WO-1042
Scope of work
Materials
| Qty | Item | Rate | Total |
|---|---|---|---|
| 2 | Sch 40 PVC pipe · 10ft | $18.40 | $36.80 |
| 1 | 4" coupling | $6.25 | $6.25 |
| 4 | 3/8" wedge anchor | $2.10 | $8.40 |
| 1 | Polyurethane sealant | $12.90 | $12.90 |
Labor · auto from time clock
| Cole W. · Foreman | 2.5h | $78/h | $195.00 |
| Miguel R. · Journeyman | 3.0h | $62/h | $186.00 |
| Jordan S. · Laborer | 3.0h | $38/h | $114.00 |
Live preview · WO-1042.pdf
Summit Vertical Group
Lic #C-12894 · summitvertical.com
Work Order
WO-1042
Jobsite
Riverside Tower · Level 7 SW
Date
Mar 14, 2026
Foreman
Cole Whitaker
GC
Kier Construction · R. Patel
Scope
Replace damaged 4" storm drain riser · cut, couple, seal, anchor to wall.
Weekly Jobsite Report · Riverside Tower · Wk 11
Work orders closed
9
3 billable · 6 punch
Billable this week
$14,820
Materials + labor + markup
Sent to billing
3
Reviewed · zero re-entry
Hours logged
184h
6 crew · geo-verified
Work orders the way the field actually works.
Not a rebadged service ticket. DropShield's Work Orders were designed for construction and specialty trades from the first field-tap to the billing handoff — with human-reviewed AI drafting, materials and receipt capture, bilingual entry, on-glass signatures, live billable roll-up, and one-tap Send to billing.
AI-drafted from a photo or voice note
Snap a picture of the damage or dictate the scope. AI drafts a starting point for the scope and line items; your team reviews, corrects, and approves every detail.
Fully custom templates by trade
Build reusable work order templates per trade — service call, PM, warranty, T&M, emergency call-out. Fields, checklists, required photos, and default line items travel with the template.
Assign crew, equipment & vehicles
Drag workers, assets, and trucks onto the WO. Everyone on the ticket clocks against it automatically. Assigned equipment travels with the assignment record.
Materials, receipts & photos on the fly
Snap a receipt — AI reads vendor, tax, and category. Add materials from your catalog or type free-hand. Before/during/after photos pinned to the work order and geo-tagged.
Failed inspection → one-tap follow-up
From a failed asset check, create a repair work order or corrective action in one tap. Parts, labor, and photo proof stay connected to the original finding.
Live billable roll-up
Labor hours × loaded rate + materials × markup + fees — calculated live as the crew works. You see profitability before you leave the site, not next month.
Customer e-signature on-glass
Capture the customer signature on the phone the moment the work is accepted. Timestamped, geo-tagged, and baked into the branded PDF.
One-tap Send to billing
Review priced lines and field evidence, then send the completed record to billing. Track what is ready and what has been pushed or exported to QuickBooks without turning field software into an accounting system.
Weekly jobsite report, auto-composed
Every WO of the week contributes to a branded jobsite report: hours, materials, incidents, kudos, and cost context, with company identity carried across applicable exports.
Bilingual EN / ES on every field
Any WO can be authored, executed, and signed in Spanish. Field labels, checklists, and PDFs switch language per user — same underlying record.
Ask DropShield about your work orders
Ask questions about completed work, cost, and billing readiness. Answers link to source records so your team can verify the result before acting.
Insurance-grade audit trail
Every edit, sign-off, photo, and receipt is versioned and timestamped. If a claim ever hits, the WO record is the defensible source of truth.
Every work order feeds jobsite P&L, safety records, and your insurance renewal brief.
Work orders connect to jobsites, safety, assets, and your fleet — one operating system.
See DropShield on your jobsite.
Book a live walkthrough — or skip the call and start a 2-week free trial. Either way, we'll help you get your equipment, crew, jobsites, and work orders loaded fast.
- 20-minute live walkthrough (Demo)
- Full-access 2-week trial, no card required
- Bulk-import onboarding — real training, not a "watch me click" call
- Your top 3 priorities pre-load the agenda